The Library upholds the individual's rights to privacy and the protection of personal information.
The Library Manager and staff shall be responsible for carrying out reasonable security measures that will appropriately protect the right of individual privacy.
- Trustees, staff and volunteers shall uphold the Confidentiality Agreement.
- Parents of children under the age of 16 with a Family, Adult or Youth membership shall be given access to their child's records upon written request.
- Information about items-on-loan, borrower accounts, and matters under review regarding complaints or challenged materials shall be disclosed to the library user in question directly. User information may be shared with Peace Library System member libraries for the purposes of collecting fines or recovered borrowed materials.
Where disclosure of personal information is required by law, a properly executed warrant is required, at which time the Board, under legal advisement, shall make the decision to release/or not release the requested information to the requesting body.
Personal Information Bank (PIB)
The following types of personal information may be collected by the Library:
Patron records: will contain information which supports the lending and use of library materials to the public and registered library users, such as name, address, phone number, email address.
Participant Lists: Such lists are kept temporarily for the purposes of contacting participants of library programs and will include: names, addresses, phone numbers and email addresses.
Human Resources Records: will include information to be used for administration and payroll functions, such as: employee names, addresses, contact numbers, birth dates, etc.
Board Records: will include trustee names, addresses, contact numbers, email addresses.
Legal Authority: Freedom of Information and Protection of Privacy Act, Section 32(c).